Public Programming Representative

Email resume; no phone calls or walk-ins.

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Job Description:

Under limited supervision, uses knowledge of the arts and humanities as well as administrative skills obtained through experience and/or formal training to manage the logistics surrounding the Arab American National Museum’s (AANM) various public programs.

  • Arrange for delivery and ensure signing of contracts for artists-in-residence, speakers, and performers
  • Liaise event tech needs between artists/speakers and production staff
  • Distribute promotional materials to designated locations throughout the various target communities
  • Research communities and organizations to help build audiences for programs
  • Coordinate travel, hotel and other hospitality arrangements for guest speakers and artists
  • Coordinate and monitor event timelines and ensure deadlines are met
  • Develop runs-of-show
  • Coordinate event set-up tear down and follow-up processes
  • Assess event staffing and volunteer needs and recruit/communicate with staff/volunteers as necessary
  • Coordinate/oversee volunteers at events
  • Work at AANM public programs, including several evenings and weekends
  • Issue check requests, invoices, and other fiscal paperwork
  • Monitor event budgets, maintain event income/expense records, and ensure compliance with fiscal and grant requirements
  • Manage event ticket sales and monetary reconciliation process
  • Assist with music lesson student intake/scheduling
  • Operates standard office equipment and uses required software applications
  • Performs other duties and responsibilities as assigned
  • Operate standard office equipment and use required software applications
  • Perform other duties and responsibilities as assigned

Gallery Shop/Holiday Shop duties include managing inventory; refreshing displays; scouting new artists; communication with all artist via email & phone.

Knowledge, Skills & Abilities:

Knowledge of:

  • Event planning and logistics
  • Performing arts
  • Arab American culture, arts, and/or Arabic language a plus

 

Skill in:

  • Working with artists and individuals of diverse backgrounds
  • Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office

 

Ability to:

  • Maintain confidentiality of sensitive information
  • Partner with other functional areas to accomplish objectives
  • Attend to detail while maintaining a big picture orientation
  • Provide a high level of customer service
  • Organize and prioritize multiple tasks and meet deadlines
  • Communicate effectively, both orally and in writing
  • Work independently as well as collaboratively
  • Establish and maintain effective working relationships at all levels of the organization as well as with external partners

 

Gallery Shop/Holiday Shop duties include managing inventory; refreshing displays; scouting new artists; communication with all artist via email & phone.

Job Qulifications
  • Bachelor’s degree
  • Required Disciplines:
    Humanities, Museum Studies or Education or equivalent education approved by Human Resources
  • At least two years of experience in event management or any equivalent combination of experience, education, and/or training approved by Human Resources