Assistant Director, Special Events
Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format:
Resume and a letter of interest, should be submitted to:
College for Creative Studies
Office of Human Resources
201 E. Kirby
Detroit, MI 48202-4034
CCS website: http://www.collegeforcreativestudies.edu
STATUS: Full-Time, 40 Hours per week
DIVISION: Institutional Advancement
REPORTS TO: Sr. Director of Development Operations
SUPERVISES: Institutional Advancement Staff
FLSA STATUS: Exempt
POSITION DESCRIPTION: The Assistant Director for Special Events is an integral member of the CCS Events Team and is responsible for coordinating the College’s two signature fundraising events – the Detroit International Wine Auction and the Student Exhibition Opening – as well as other events that support development and public relations efforts for the College.
POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:
- Operate as key project manager for special events to include on and off-premise logistics, sponsorship, production, coordination of staffing and volunteers, adherence to budget, etc.
- Identify, cultivate and solicit corporate underwriters for events in conjunction with the IA team.
- Work with Directors, VP of Institutional Advancement, and CCS President to identify, recruit and coordinate meetings of volunteer committees that support the Detroit International Wine Auction and other CCS events.
- Manage relationships with outside partners including designers, printers, mail house, rentals, catering, etc.
- Coordinate with donors and colleagues to execute auction lot fulfillment from the Detroit International Wine Auction lots.
- Develop, update and manage detailed timelines for all events.
- Work with city officials to obtain licenses and permits while adhering to city and state guidelines.
- Coordinate the Colleges involvement in the North American International Auto Show.
- Manage the event coordinator and oversee select administrative and volunteer aspects to plan and execute fund raising events.
- Manage an event intern, when applicable, to ensure a successful a learning outcome and experience is achieved to meet the needs of the College and the intern requirements.
- Maintain records of contact in Raiser’s Edge, Event module and related software, including setting up events, tracking expenses, registering participants, table/seat/paddle assignments, maintaining mailing information and overall list management in conjunction with database manager.
- Function as a resource and advisor to other CCS departments and staff to assist them in planning successful meetings and events on campus.
- Serve as an integral part of the Events Team and based on the number and complexity of events assigned/underway, assist with CCS events outside of primary responsibilities.
- Support the Events Manager as needed.
- Other duties as assigned.
SKILLS & QUALIFICATIONS:
- Bachelor’s degree or equivalent experience required.
- Minimum of five years of fund raising or Alumni event planning experience.
- Outstanding communication, interpersonal, organizational, presentation and independent problem-solving and decision-making skills required.
- Ability to take initiative and efficiently manage time devoted to multiple projects with changing priorities required.
- Must be proficient in an array of technology and software.
- High-energy with positive attitude required.
- Strong writing skills required.
- Ability to work flexible shifts required.
- Experience with Raisers’ Edge/Blackbaud software preferred.
- Experience with Greater Giving or other auction software preferred.
- Experience in project management or travel coordination a plus.
Office setting, including stairs.
Evening and weekend work is required with occasional travel outside of SE Michigan. Must be able to occasionally lift and move boxes weighing up to 40-50 pounds for various event needs.
ABOUT CCS: The College for Creative Studies is a nonprofit institution and is considered one of the nation’s leading art and design colleges. CCS has state-of-the art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in eleven majors, and it also offers the Master of Fine Arts degree in Color and Materials Design, Interaction Design, Interdisciplinary Design, and Transportation Design. These programs are based in a unique and dynamic interdisciplinary environment that provides students with the ideal educational setting. The success of our alumni validates the quality of our programs.