Administrative Assistant

Lansing Art Gallery & Education Center

To apply email cover letter and resume. No unsolicited enquiries please. Job is posted until filled. Applications received by 5pm, July 15, 2019 will receive priority.

Posted On:

July 9

Location:

Lansing Art Gallery & Education Center
119 North Washington Square, Ste. 101, Lansing, MI 48933

Job Type:

Part Time

Job Description:

Lansing Art Gallery & Education Center seeks a positive, energetic, and service-oriented Administrative Assistant to join our team! As a small-but-mighty nonprofit organization, we recognize the value of every member of the team as extremely important to our overall success. We are seeking a polished professional who enjoys working with people, creatively solving problems, and working collaboratively toward real change.

The Administrative Assistant will report to the Executive Director using strategically-aligned organizational goals for capacity building: increasing revenue through contributions, grants, artwork sales, classes, memberships, and sponsorships. In parallel, we will decrease expenses by streamlining procedures, securing in-kind donations and sponsorships, and managing purchases wisely. The Administrative Assistant’s critical-thinking skills and technological savvy will support the scheduled transition to a new website in August 2019 and the advent of a new donor management system through Neon CRM.

The Administrative Assistant will perform clerical, administrative, and reception tasks while serving as a brand ambassador for our mission to provide “public awareness, education and enjoyment of the visual arts by promoting the works of Michigan artists.” The ideal candidate will be responsible, take initiative, multitask with ease, and work well as part of a team. The Administrative Assistant will clearly and personably communicate with stakeholders, including but not limited to: Board, staff, volunteers, interns, clients, donors, sponsors, and students.

In an effort to provide every guest with an exceptionally welcoming experience, the Administrative Assistant will foster pride in gallery cleanliness, orderliness, and overall presentation. By developing a dedicated volunteer docent program and clearinghouse to support activities and events, they will ensure that an appropriate representative is present and engaged in reception during open hours.

Schedule: Position is part time with some flexibility (up to 28 hrs per week) during open hours: 11 a.m. – 6 p.m. Tuesday – Friday, 11 a.m. – 3 p.m. Saturday. Benefits include sales discounts, paid time off, and a unique space-use option. Opportunities for growth exist based on achievement toward strategic and mission-based goals, coupled with increased revenue to support the position.

Preferred Skills:
  • Qualified applicants should be (please evidence these in your application materials): – Passionate about the arts – Expert communicator with developed interpersonal and customer service skills – Flexible and resourceful – Skilled in problem solving with a “can-do attitude” required for nonprofit administration – Adept in meeting goals and timelines to support organizational growth – Motivated by high-quality standards – Capable of working independently and proactively, as well as directing others – Skilled at working with team members to meet the strategic objectives of the organization – Detail oriented and organized with evidence of improving systems and procedures – Accomplished in prioritizing, delegating, and multitasking – Knowledgeable in office procedures – Technologically adept in Microsoft Office Suite: Word, Excel and PowerPoint – Familiar with Adobe (PDF) – Sensitive to confidential matters – Experienced in professional settings with at least 2 years of relevant work such as volunteer coordination, customer service, hospitality, administration, or similar fieldPreferred qualifications: – Relevant post-secondary experience or degree(s) – Experienced in database management, donor relations, or point of sale software – Proficient in website management – Creative background including but not limited to academic or professional arts experience – Accomplished in professional writing or editing

    This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the Gallery reserves the right to revise the job description at any time. Physical demands: While performing the essential duties of this job physical mobility is required, including standing, walking, lifting, and bending. Typing/data entry required. Prolonged periods of sitting/standing required.

    Lansing Art Gallery & Education Center is a non-profit arts organization serving the greater Lansing and statewide communities of Michigan artists. The organization is located in downtown Lansing and features Michigan artists in changing Exhibitions, Education, and a retail Gallery with a lease/purchase program. Lansing Art Gallery & Education Center’s programs are funded in part by the National Endowment for the Arts, Michigan Council for Arts and Cultural Affairs, Ingham County, City of Lansing, Arts Council of Greater Lansing, Mariel Foundation, Capital Region Community Foundation and the membership.

    It is Lansing Art Gallery & Education Center’s philosophy and policy to provide equal opportunity in employment to all qualified individuals in recruitment, hiring and employment practices. Unlawful discrimination against any employee or applicant based on race, color, religion, sex (including pregnancy, gender identity, sexual orientation and sex-stereotyping), national origin, age, disability, genetic information, veteran, marital status, or other factor prohibited by law will not be allowed or tolerated. This policy applies to all employment practices including recruiting, hiring, pay rates, conditions of employment and termination.

    To apply email cover letter and resume to Lansing Art Gallery and Education Center Hiring Committee at hiringcommittee@lansingartgallery.org. No unsolicited enquiries please. Job is posted until filled. Applications received by 5pm, July 15, 2019 will receive priority.

    Click here for more information.